Privacy Policy

IFTA Logger · Effective date: September 30, 2026

This policy explains what the IFTA Logger app collects, why, who receives it, how long it is kept, and how you can see, correct or delete it. IFTA Logger is made by BEEPBOOP TECH LLC ("we", "us"). This policy also covers this website, beepbooptech.dev.

The short version

The app records your location only while you are recording a trip. We use it to work out your miles in each state and province.
Receipt photos are read by an AI model to fill in your fuel log. The photo is not kept by us or by the AI services, and it is never used to train AI.
No ads and no analytics, in the app or on this website, and no tracking across other apps or websites. We do not sell or rent your personal information.
If you drive for a company in the app, the company's owner and admins can see your trips, mileage, loads and fuel logs.
Account holders can delete their account in the app or by email. Trial (guest) users can create an account and then delete it, or their trial data is deleted automatically after 12 months of inactivity. See how.

On this page: What we collect · What we do not do · How we use it · Who can see it · Service providers · Where it is stored · How long we keep it · Deleting your account · Your choices · Security · Other disclosures · Children · Do Not Track · Canada · Changes · Contact us

1. What we collect

Your account

Your email address and password. Your password is hashed by our database provider (Supabase), so we cannot read it.
Your name, if you type it in or it comes from Google or Apple.
A profile photo, if you add one from your phone or it comes from Google. We store it in our database as small images.
Sign-in tokens, kept on your phone so you stay signed in.
A record of which version of our Terms you accepted and when, saved when you tap "Agree and continue". It is kept on your phone and on your account.

Signing in with Google or Apple

From Google we receive your name, email address and profile photo. We use them only to sign you in and to fill in your profile. We do not access your Google account or act on your behalf.
From Apple we receive your name (only the first time you sign in) and your email address. If you use Apple's "Hide My Email", this is a private relay address instead of your real email. Apple does not give us a profile photo.

We also store the link between your IFTA Logger account and your Google or Apple account.

Guest accounts

If you start a trip without signing up, the app creates a guest (trial) account for you. It is a real account on our servers, just without an email address or password. Its sign-in details exist only on your phone, so if you lose or wipe your phone, or uninstall the app, you can no longer reach your trial data. Creating an account is the only way to keep it.

If you create an account from the trial (by signing up with email, or with Google or Apple), it stays the same account and nothing is lost. Your trial trips, vehicles and company carry over.
If you sign in to a different account that already exists, the app first warns you and tells you how many trips you would lose. If you continue, the guest account and its data are deleted. If your phone is offline at that moment, the guest account is deleted later instead, under the 12-month rule below.
A guest account is deleted after 12 months with no activity.

Company (fleet) accounts

If you create or join a company in the app, we store the company name, its owner, its plan, its number of driver seats, and each member's role (owner, admin, dispatcher or driver).
The owner and admins can invite people to the company. To invite someone, they enter that person's email address. We store it with the role and who sent the invite. We do not email the person. They see the invite in the app after signing in with that address.
Only the owner can remove a member. Any member except the owner can leave the company.
If you type a company name on your profile, it is stored only on your phone.

Location (only during a recorded trip)

The app collects your precise GPS location (latitude, longitude and time) only while you are recording a trip. This includes when the app is in the background, when it is closed, and after your phone restarts, until you end the trip. Your phone always shows when a trip is recording: on Android, a "Mileage Tracking Active" notification stays on screen the whole time, and on iPhone, the blue location indicator shows in the status bar. The app does not collect location when no trip is being recorded.

We use location only to work out your mileage and which state or province each mile was driven in, for IFTA. We do not use it for ads, analytics, profiling or recommendations.

GPS points are saved on your phone, then uploaded to our servers in batches. Once our servers have processed them, the raw points are deleted.
Our servers send the coordinates to Mapbox, which matches them to roads. Mapbox receives the coordinates without your name, email or account ID.
We keep the result with your trip: the roads driven, the miles in each state or province, and a map line of the full route you drove. The route line stays on our servers (it is not sent back to your phone) and is kept for as long as the trip exists. It is a precise record of where you drove.
Start and end locations, and load origin and destination cities, are saved as you type them.
The phone's own distance counter, used for the live display during a trip, stays on your phone.

The app's GPS recording software (made by TransistorSoft) runs on your phone and uploads location points only to our servers.

You can turn off location access in your phone's settings at any time, but trips cannot be recorded without it.

Motion and activity (stays on your phone)

The app uses your phone's motion sensors (Physical Activity on Android, Motion & Fitness on iPhone) to tell when you are driving or stopped, which saves battery. This happens only on your phone. Motion data is not uploaded, and we do not store it.

Trips, vehicles, loads and fuel

What you record in the app is stored on your phone and on our servers:

Trips: title, description, start and end times, pauses, odometer readings, reported miles, sign-off time and status. Each trip also keeps a copy of the driver's name and the vehicle's unit number and VIN, as they were at the time.
Vehicles: unit number, VIN, fleet number and trailer number.
Loads: origin and destination city and state.
Fuel purchases: date, station name, city and state, fuel type, gallons, total cost, receipt or invoice number, and the type of payment (for example Card, Cash, Comdata, EFS or WEX). We never store card numbers.

Receipt photos (AI scanning)

You can take a photo of a fuel receipt and have the app fill in the fuel log for you. Before your first scan, the app asks for your permission. Guest accounts can scan receipts too.

The app resizes the photo on your phone. This removes the photo's hidden data (EXIF), including where it was taken.
The photo goes to our server, then through OpenRouter (an AI routing service) to an OpenAI model hosted by Microsoft Azure. The model reads the receipt and the details come back to the fuel log form.
Nobody keeps the photo. We do not store it in our database, files or logs. OpenRouter and Microsoft Azure process it with zero data retention, which means they do not store it. OpenAI's own servers do not receive it.
The photo is never used to train AI models.

OpenRouter keeps only basic request records: the model used, token counts and timestamps. The model is told never to return a card number, but the photo shows whatever the receipt prints. That can include a driver name, a fleet card number, a unit number and the station address.

To prevent abuse, we record your account ID and the time of each scan. These records are deleted after 2 days.

If you choose, the app also saves a copy of the photo to your phone's photo library. That copy stays on your phone, and we do not upload it.

Purchases and subscriptions

Subscriptions are billed by the App Store (Apple) or Google Play (Google). They handle your payment, and we never receive your card details.
We manage subscriptions through RevenueCat. RevenueCat receives your IFTA Logger account ID, your store purchase receipts and your subscription status. We do not send it your name or email.
We store your plan, when it expires and the latest subscription event on our servers.

Emails

The only emails we send are account emails (email confirmation and password reset) and, if we make significant changes to this policy or our Terms, a notice about them. They are delivered by Resend, which receives your email address and the content of the email. We do not send marketing emails or newsletters.

Technical information

Like any internet service, our servers (Supabase) and our website host (Vercel) receive your IP address and basic request information when the app or this website connects to them.
The app keeps a tracking diagnostics log on your phone: recent tracking events, times, error messages and odometer readings, but no locations. The GPS software also keeps its own log on your phone. These logs leave your phone only if you tap Share and choose where to send them.
Trip reports you export (PDF or CSV) are created on your phone and go only where you choose to share them.

2. What we do not do

No analytics, crash reporting or advertising tools in the app. We do not track which screens you visit or how long you use the app.
No analytics or advertising on this website.
No advertising ID, and no tracking across other companies' apps or websites.
We do not sell or rent your personal information, and we do not share it with data brokers.
No location collection when you are not recording a trip.
We do not store receipt photos, and we do not upload photo location data (EXIF).
We do not store card numbers.
No access to your contacts, microphone, calendar or health data.
No marketing emails.
No push notifications, apart from the "Mileage Tracking Active" notification on Android while a trip is recording.

3. How we use your information

We use your information only to provide IFTA Logger:

to record trips and work out miles by state and province;
to keep your trips, vehicles, loads and fuel logs, and build your IFTA reports from them;
to run your account and, if you have one, your company;
to read receipt photos when you ask, and to prevent abuse of receipt scanning;
to manage your subscription;
to send account emails (confirmation and password reset) and notices of significant changes to this policy or our Terms;
to keep the service working and secure.

4. Who can see your information

Company owners and admins can see all of the company's trips, mileage, loads and fuel logs, and the names and photos of its drivers.
Drivers and dispatchers can see only their own trips, loads and fuel logs. Our servers enforce this.
Owners and admins of a company you belong to can see your name, email address and profile photo. Other members of that company may see your name and photo.
Our service providers, listed below, receive only what they need to do their part.
Others only in the cases described in Other disclosures.

If you leave or are removed from a company: the company keeps its copies of your trips. Every account also has its own personal company in the app, and you get copies of your finished trips there. If you are removed, the copies are always made. If you leave, you choose whether to take copies. A trip you are still recording moves to your own company, and the company you left keeps a draft of it marked as ended early.

If you own a company in the app, our Terms make you responsible for telling your drivers that their location is recorded during trips and that you can see their records.

5. Service providers

These companies provide services or software that IFTA Logger needs. Each one that receives data has its own privacy policy.

Service	What it receives	Why
Supabase Privacy policy	Everything we store on our servers (account, company, trips, GPS points, vehicles, loads, fuel logs, profile photo, subscription status), plus IP addresses. Receipt photos pass through our server function on Supabase but are not stored.	Our database, sign-in and server functions. Stores all our cloud data in the United States (East US, Ohio).
Mapbox Privacy policy	Precise coordinates of parts of your route, sent from our servers. Not your name, email or account ID.	Matches GPS points to roads, to calculate miles.
OpenRouter Privacy policy	Receipt photos, passed through and not stored. Keeps only request records (model used, token counts, timestamps).	Routes the receipt photo to the AI model.
Microsoft Azure Privacy statement	Receipt photos (through OpenRouter), with zero data retention: not stored and not used for training.	Runs the OpenAI model that reads your receipt.
RevenueCat Privacy policy	Your account ID, store purchase receipts and subscription status. Not your name or email.	Manages subscriptions.
Apple Privacy policy	Your sign-in, if you use Sign in with Apple. Your payment, if you subscribe through the App Store.	Sign in with Apple and App Store billing.
Google Privacy policy	Your sign-in, if you use Google sign-in. Your payment, if you subscribe through Google Play.	Google sign-in and Google Play billing.
Resend Privacy policy	Your email address, the content of the email (a confirmation or password-reset link, or a notice of policy changes) and delivery records.	Delivers account emails and notices of policy changes.
Vercel Privacy notice	Website visitors' IP addresses and request logs.	Hosts this website, including these policies and the email-confirmation page.
TransistorSoft	Nothing from us. Its software runs on your phone and sends location points only to our servers.	Makes the GPS recording software inside the app.

6. Where your data is stored

All our cloud data is stored in the United States, with Supabase in its East US (Ohio) region. Mapbox, OpenRouter, Microsoft Azure, RevenueCat, Resend and Vercel also process data in the United States. If you live outside the United States, for example in Canada, your information is transferred to and processed in the United States.

7. How long we keep it

Information	How long we keep it
Raw GPS points	Deleted once our servers have processed them. A nightly job removes any that are left over.
Trips, including the route line, roads driven and miles by state or province	As long as the trip exists. A trip you move to Trash is only marked as deleted. "Delete permanently" removes the trip and its GPS points from our servers.
Account, company, vehicles, loads and fuel logs	As long as your account (or the company) exists.
Record of the Terms version you accepted and when	Deleted with your account.
Guest accounts	Deleted after 12 months with no activity.
Receipt photos	Not kept by us, OpenRouter or Microsoft Azure.
Receipt scan records (account ID and time)	2 days.
Your subscription record (plan and expiry)	Deleted with your account. Apple, Google and RevenueCat keep their own purchase records (see Deleting your account).
Server and website request logs (IP addresses)	Kept by Supabase and Vercel under each provider's own retention policy.
Account email delivery records	Kept by Resend under its own retention policy.
Backups	We do not keep backups of our database, so deleted data is not kept in any backup.

Keep your own records. IFTA requires you to keep your records for 4 years. You are responsible for your own record-keeping, so export your trip reports regularly, and before you delete trips or your account.

8. Deleting your account

In the app: open Settings, then Danger Zone.
Without the app: email support@beepbooptech.dev from the email address on your account, with the subject "Delete my account". Full steps are on our Delete Your Account page.
Guest (trial) accounts: Danger Zone is not available to guest accounts, and they have no email address to send a request from. Create an account in the app (your trial data carries over), then delete it in Settings, then Danger Zone. Otherwise, a guest account and its data are deleted automatically after 12 months with no activity.

Deleting your account removes your account, profile, company memberships, any invites sent to you, the data of your own company, and our record of your subscription plan.

What stays: trips you drove for someone else's company, along with their loads and fuel logs, stay with that company, because the company needs them for its IFTA records. Your name and the vehicle unit number and VIN stay recorded on those trips.

If you own a company that still has other members, you must transfer ownership to another member before you can delete your account.

Subscriptions: deleting your account does not cancel a subscription. To stop being charged, cancel it in your App Store or Google Play account settings. After you cancel, you keep access until the end of the period you have paid for. Apple, Google and RevenueCat keep their own purchase and subscription records after your account is deleted, under their own policies (for example, for billing and tax). We do not delete those records.

Uninstalling is not deleting: uninstalling the app removes the app's data from your phone, but it does not delete your account or the data on our servers. On iPhone, a device or iCloud backup you made may still contain a copy of the app's data.

9. Your choices and rights

Review: you can see your trips, vehicles, loads and fuel logs in the app, and export trip reports (PDF or CSV).
Copy or correction: email us to ask for a copy of the personal information we hold about you, or to correct something that is wrong.
Deletion: delete your account as described above.
Permissions: you can turn off location, camera or photo access in your phone's settings. Features that need them will stop working.

We may ask you to confirm that a request comes from you, for example by emailing us from the address on your account. We respond to access and deletion requests within 30 days.

10. Security

We use reasonable safeguards to protect your information. Data is encrypted in transit (HTTPS), passwords are hashed, and our servers control who can see each trip. No way of sending or storing data is 100% secure, so we cannot guarantee absolute security. If a security breach affects your personal information, we will notify you where the law requires.

11. Other disclosures

Legal requirements: we may disclose information if the law requires it or in response to a valid request from a public authority, such as a court order. We may also disclose it when we believe in good faith that it is needed to protect the rights or property of BEEPBOOP TECH LLC, to prevent or investigate wrongdoing in connection with the app, or to protect the safety of users or the public.
Business transfers: if BEEPBOOP TECH LLC is involved in a merger, acquisition or sale of assets, your information may be transferred. We will give notice before it becomes subject to a different privacy policy.

12. Children

IFTA Logger is a tool for commercial drivers and fleets. It is not intended for anyone under 18, and we do not knowingly collect personal information from anyone under 18. If you believe someone under 18 has given us personal information, email us and we will take steps to delete it.

13. Do Not Track

Some browsers can send a "Do Not Track" (DNT) signal. We do not track you across other companies' websites or apps, and neither the app nor this website contains advertising or analytics tools that would. Because of this, we do not respond to DNT signals.

14. Users in Canada

Privacy Officer: Anthony Sinitsa, Privacy Officer, BEEPBOOP TECH LLC, support@beepbooptech.dev. The Privacy Officer is accountable for how we handle personal information.
Data in the United States: your information is stored and processed in the United States (see Where your data is stored). While it is there, it may be accessed by courts, law enforcement and national security authorities of the United States under US law.
Access and correction: you have the right to ask for access to the personal information we hold about you, and to ask us to correct it. Email our Privacy Officer.
Consent: location recording is off until you start a trip, and the app asks for your permission before recording location and before your first receipt scan.
Breaches: if a breach of security safeguards involving your personal information creates a real risk of significant harm to you, we will report it to the Office of the Privacy Commissioner of Canada and notify you. We keep a record of every breach.

15. Changes to this policy

We may update this policy. We will post the new version on this page with a new effective date. For significant changes, we will also email account holders before the changes take effect.

16. Contact us

Questions, requests or complaints about privacy:

BEEPBOOP TECH LLC
Attn: Anthony Sinitsa, Privacy Officer
100 N Howard St, Ste R
Spokane, WA 99201
United States
Email: support@beepbooptech.dev